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Calculating Federal Excise Tax HVUT For Heavy Trucks, Trailers, And Tractors

Posted on August 11, 2022 - 9:11 am by
How To Calculate HVUT For Heavy Trucks

A simple way to calculate your HVUT tax accurately and file your 2290 tax forms online.

The Federal Highway Administration (FHWA) requires truck owners, fleet owners, and trucking businesses to pay a certain amount of tax on the heavy vehicles that utilize the federal highways for transportation.

This is because heavy trucks wear off the highways a lot faster than lighter vehicles. The inherent heaviness of the vehicles in addition to the load weight that the vehicles transport, has an impact on the highways.

As a result, the federal highway administration through the IRS collects a small amount of tax from heavy vehicle owners.

Regardless of the number of owners a heavy vehicle has, the federal excise tax, HVUT must be paid, and the 2290 forms must be filed.

But of course, not all vehicles qualify for HVUT taxes. 

The motor vehicles that meet the federal highway vehicle usage requirements qualify for HVUT, and the vehicle owners must pay the computed tax.

The following discussion will cover all the important aspects of HVUT and help you learn the simplest way to calculate the HVUT for your heavy highway vehicle.

So, let’s get started.

What Is HVUT?

Heavy Highway Vehicle Usage Tax or HVUT is a federal excise tax imposed on heavy vehicles, such as trucks, tractors, truck-tractors, combination trucks, and other heavy vehicles that utilize the highways to transport goods, materials, and commodities.

The IRS Form 2290 exclusively deals with HVUT tax information reporting. 

Businesses and individuals who own and operate heavy trucks weighing 55,000 pounds or more are required to prepare and file their HVUT tax form 2290 to the IRS.

In addition to reporting the HVUT tax, the trucking business also needs to pay the HVUT tax owed to the IRS. The tax is calculated basing the gross taxable weight of the vehicle and the month in which the vehicle was first operated on highways.

Why Do You Need To Pay HVUT 2290 Tax?

HVUT tax is a federal excise tax. 

This means it’s a federal tax mandate that every trucking business and truck owner must follow. 

HVUT 2290 tax is also a significant source of transportation funding.  

The HVUT taxes, collected throughout the June-July cycle, are used for federal highway infrastructure.

The funds are specifically used for a variety of safety and highway development programs, including but not limited to:

  • Highway infrastructure
  • Highway improvements & maintenance
  • Bridge maintenance activities
  • Highway law enforcement
  • Congestion relief projects
  • Local highway safety programs
  • Research, engineering, and alike activities
  • Safety programs, such as driver education and training, vehicle inspection programs, vehicle size, weight enforcement, and others.

How To Calculate HVUT For Heavy Trucks, Trailers, and Tractors?

Let’s understand the HVUT tax computation with an example.

Say, you own a highway truck that you typically use to transport commercial goods.

The vehicle weighs 56,000 pounds, and you started operating the vehicle on the highway in February for the first time.

Remember that a heavy vehicle that weighs about 55,000 pounds is taxed at $100. 

With every 1000 pounds, the vehicle adds to its gross weight, an additional tax of $22 is added.

The tax computation for this use case would be as follows.

Tax rate for vehicle weighing 56,000 pounds = $122

$100 for 55,000 pounds + $22 for the 1000 pounds in excess of the 55,000 pounds.

Now, assume that the gross weight of the vehicle (the unloaded, “empty” weight of the vehicle including the operational equipment and installations) increased during, say April, to 58,000 pounds.

Note: 2290 Amendment form must be filed to report an increase in the gross taxable weight of the vehicle.

The additional tax would be $22 x 2000 pounds = $44.

Add this amount to the total tax above, which brings the net tax payable to $122 + $44 = $166 (before deductions)

If you’ve received a refund from the IRS for overpaying your HVUT taxes previously, then such an amount must be deducted from the net tax payable.

The product after the subtraction is the total net tax you owe to the IRS.

So, assuming that you received $50 in HVUT tax refund, the total net tax payable is $166 – $50 = $116

You must prepare and file a 2290 form to report the same to the IRS and pay your HVUT.

Calculate HVUT For Free

Note: HVUT is applicable on both agricultural and non-agricultural vehicles. However, the logging status of the vehicle will imply a slight change in the tax rates applicable. Qualified logging vehicles are taxed at $75, which is $25 less than the tax imposed on non-logging vehicles (which are taxed at $100).

Where To eFile HVUT Form 2290 & Pay HVUT Tax Online

Preparing your HVUT 2290 forms and paying your HVUT with an IRS-authorized eFile provider, like EZ2290, is a good start.

Over 10,000 trucking businesses like yours trust EZ2290 for its convenient eFiling experiences and seamless bulk 2290 eFiling solutions.

EZ2290 offers a simple 5-step process to eFile your 2290 and pay the 2290 tax online.

Step 1: Create your FREE EZ2290 account

Step 2: Import your vehicle & business data SECURELY

Step 3: eFile your 2290 tax forms QUICKLY

Step 4: Pay your 2290 tax via available ONLINE payment options

Step 5: Get IRS-stamped Schedule-1 INSTANTLY

Get Started For Free & File Your 2290 Forms

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HVUT Form 2290 Late Filing Penalties

Posted on August 9, 2022 - 1:04 pm by
HVUT Form 2290 Late Filing Penalties

Here’s what happens when you delay your 2290 filings beyond the IRS due date.

Are you someone who likes to live life on the edge? 

Or someone who isn’t easily scared? 

Or perhaps you’re just a regular human being who procrastinates.

No matter who you are, you can’t risk missing your 2990 filings beyond the IRS due date. 

But what would happen IF you delay filing your 2290 forms? 

How would the IRS respond?

Would there be any penalties? 

And if so, how big? 

Are there any exceptions for those who genuinely couldn’t file with a reasonable cause? 

Let’s learn all about it in the following discussion. 

What Is Form 2290? 

Form 2290 is an IRS form that specifically deals with heavy highway vehicle usage tax. Self-employed truckers and trucking businesses must file a Form 2290 to report certain vehicle information and pay the excise tax. 

If you’re a self-employed trucker or a trucking company, you need to prepare and file a Form 2290 for all vehicles that weigh 55,000 pounds or more. 

When Is Form 2290 Due?  

The current filing period for 2290 forms begins on July 1, 2022, and ends by June 30, 2023. 

Use the following 2290 filing table to prepare and file your 2290 returns.

If The Vehicle Is First Used During This PeriodFile Form 2290 And Make Your Payment ByEnter This Date On Form 2290, Line 1
JulyAugust 31YYYY07
AugustSeptember 30YYYY08
SeptemberOctober 31YYYY09
OctoberNovember 30YYYY10
NovemberDecember 31YYYY11
DecemberJanuary 31YYYY12
JanuaryLast day of FebruaryYYYY01
FebruaryMarch 31YYYY02
MarchApril 30YYYY03
AprilMay 31YYYY04
MayJune 30YYYY05
JuneJuly 31YYYY06

Delaying Your 2290 Filings: Conflicted Perspectives 

What would happen if you were to delay your 2290 filings? 

Hey, not everyone is trying to disobey the rules. 

Sometimes, life happens, and we simply can’t get to these regulatory obligations no matter how much we plan ahead. 

So, then what? Would the IRS still penalize you? 

There’s a precondition here. 

The IRS will consider extending the deadline if you have a reasonable cause. 

If you’re acting in good faith, and you’re not delaying your filings due to willful neglect, then the IRS can make an exception for you. 

Here’s a comprehensive explanation of all reasons that the IRS considers to be the conduct of good faith. 

Remember that the deadline is just to relieve you from the prescribed filing deadlines and not the taxes. 

Even if your request is accepted, you’ll still need to pay your HVUT at least partially to avoid penalty assessments. 

Penalties For Delaying Form 2290 Filings In 2022

If you fail to file your HVUT Form 2290 by the deadline, the penalty would be around 4.5% of the total tax you owe to the IRS. The penalty will continue to increase for up to 5 months until you pay it off in full. 

If you fail to pay your HVUT, the penalty is 0.5% of your total tax amount. This penalty will continue to accrue an additional interest of 0.54% of the tax, per month.

Now, let’s assume that your vehicle weighs over 77,000 pounds. The HVUT tax on such a vehicle is $550. 

So, delaying your 2290 form filings would increase the amount to $700 (approximately). That’s roughly $150 more than what you’re required to pay initially. 

And the penalty will drastically increase as the number of vehicles increases. 

However, if you have a reasonable cause for not filing your returns on time, you could request an extension, which would reduce the strain of penalties on your business. 

Take a quick look at this list of reasonable causes that the IRS considers for penalty relief.

What Is 2290 Filing Extension? 

File for an extension if you’re able to foresee that your firm may not be able to meet the 2290 deadline despite your best efforts. 

Note that you must file an extension before the deadline. Filing for an extension does not warrant an extension of tax payment. You’ll still need to pay your taxes at least in part or in full. 

To file for an extension of the 2290 filing deadline, you need to write a letter and send it to the following address in order to communicate your reasons. 

Address: 

Internal Revenue Service

7940 Kentucky Drive

Florence, KY 41042-2915

You need to provide a detailed explanation of your case and attach any supporting documentation for proof. 

How To Prevent 2290 Form Late Filing Penalties?  

  • Pay your taxes and file for an extension 

If you just need an extension to file your 2290 returns, consider paying your taxes to avoid penalty assessments. This will buy you some time to prepare and file your 2290 returns. 

  • File for an extension of HVUT payment and deadline 

Sometimes, businesses need time to file the IRS forms and the time to pay their tax. In such a case, write a letter to the IRS and request for an extension. If the IRS accepts such a request, you have time to file and pay your tax. 

  • Plan and schedule your filings in advance 

There are many ways to prevent being penalized by the IRS for delayed 2290 filings. However, nothing tops filing your 2290 forms on time and paying your HVUT tax on time. 

So, make use of certain productivity tools available online to remind yourself of the fast-approaching deadlines. 

  • For starters, you can subscribe to EZ2290’s email list, so you receive email alerts about deadlines, important updates from the IRS, and useful tips on 2290 filings. This way you never miss a deadline and get all the information you need in one place from a verified source. 
  • Ask your Google Assistant to remind you about the 2290 filing deadlines as soon as the calendar year begins. Alternatively, you can set up reminders/events on your web calendars.
  • And lastly, prepare and draft your 2290 returns in advance with EZ2290. Import your vehicle data with Excel and prepare the 2290 forms without switching platforms. If the vehicle data needs to be changed, you can do it online.  
  • Use EZ2290’s HVUT Tax Calculator to get an estimate of the tax you need to pay. Set this amount aside prior to filings, so you never run short of funds to pay your taxes. 

Sign Up Now With EZ2290 & eFile Form 2290

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Understanding Form 2290 Tax Suspended Vehicles 

Posted on August 8, 2022 - 12:11 pm by
Form 2290 Tax Suspended Vehicles

What’s a suspended vehicle, and how should you report 2290 tax suspended vehicles on IRS Form 2290?

Trucking businesses deal with fleets all the time. 

You probably work with a variety of vehicles.

However, it’s not just about dealing with different types of vehicles but also working with vehicles that have different compliance formalities attached to them.

We’re specifically referring to Form 2290 tax-suspended vehicles that trucking businesses have to deal with.

Granted, this is a common occurrence in the trucking industry.

If you’re a seasoned truck tax expert, you already know how to navigate your business through such minor hiccups.

But even the most seasoned truck tax professionals need to brush up on the basics to help assist their clients better.

And business owners (especially the ones who are new to the industry) need to be aware of the “why” factors of suspended vehicles.

This read aims to focus on the factors that categorize a vehicle as “suspended”.

What are the driving factors? 

And when is a vehicle categorized as “suspended”?

Most importantly – why do we need to report information pertaining to suspended vehicles?

The following discussion will cover all such broad queries.

Let’s get to it.

What is a 2290 suspended vehicle?

Heavy Highway Vehicle Usage Tax or HVUT is imposed on vehicles that weigh 55,000 pounds or more that utilize the public highways for transportation.

There are certain factors, such as the mileage use limit, that further qualify the vehicle for HVUT tax imposition.

The Mileage Use Limit (MUL) for agricultural vehicles is 7500 miles and 5000 miles for non-agricultural vehicles.  

When the vehicle exceeds these mileage limits, a standard tax is imposed on the vehicle. The vehicle owner needs to report the vehicle information and file the 2290 returns with the IRS. 

However, when the vehicle under-utilizes this mileage limit, it’s excused from the HVUT tax. Hence, the term “tax suspended vehicles”.

A suspended vehicle is a vehicle that is temporarily exempt from taxes. As soon as it qualifies for the HVUT requirements, the vehicle will be taxed, as usual, removing the “tax suspension” status of the vehicle.

A perfectly functioning vehicle that once recorded a higher mileage limit can also be termed “tax suspended” when the mileage utility goes below par. 

What makes a vehicle tax-suspended?

The mileage use limit is a key factor that determines whether a vehicle should be “suspended” from the HVUT 2290 tax or not.

  • Agricultural vehicles can be driven on the highways for up to 7500 miles without being taxed.
  • Non-agricultural vehicles can be driven on the highways for up to 5000 miles without being taxed.

As long as a vehicle doesn’t exceed these mileage limits, the vehicle is “suspended” from 2290 HVUT taxes.

But the vehicle owners would still need to report the 2290 suspended vehicle tax information on Form 2290 and file the HVUT returns with the IRS.

The HVUT tax is only imposed on vehicles from the month in which the vehicle exceeds these limits.

This is why IRS Form 2290 also gives room to report partial-period tax information.

Why do we report suspended vehicles on 2290 forms?

The mileage utility limit of vehicles can vary with each year.

A non-agricultural vehicle that was utilizing more than 5000 miles in a period may not utilize as many miles in the following period.

This can result in tax suspension.

The IRS needs to be informed of such a change in vehicle information because the tax-suspension status of a vehicle directly impacts the tax levied on a vehicle.

This is why IRS Form 2290 comprehensively reports the tax suspension vehicles with the vehicle identification numbers and mileage use limit information. 

How to report suspended vehicle information on IRS Form 2290?

There’s a dedicated space on IRS Form 2290 to report specific information pertaining to the tax-suspended vehicles.

Before you start reporting, you’ll need certain information as follows.

  • Vehicle type (agricultural or non-agricultural)
  • Mileage use
  • Period for which the vehicle remains suspended from HVUT tax
  • Vehicle identification numbers
  • Change of ownership details (if any)

Vehicles that are suspended from the HVUT tax are termed ‘Category W’ vehicles.

The filer needs to declare whether the tax-suspended vehicles will be used on highways on Line 7 of Form 2290.

If so, the VINs must be reported on 2290 Schedule 1 as well.

The mileage use limit and the period for which the vehicle is expected to remain suspended from HVUT tax must be declared.

The vehicle identification numbers must be validated before they’re reported on Line 8b of Form 2290.

If the ownership of the vehicle changes, wherein at the time of the ownership transfer, the vehicles were still eligible for 2290 tax suspension, then the filer needs to produce the proof to back up the claim.

The new owner’s name and the date of ownership transfer must be specified. 

How to eFile Form 2290 online with the tax suspended vehicle information?

It’s absolutely necessary to report the tax-suspended vehicle information on Form 2290.

This enables the trucking company or vehicle owner to report the vehicle information and accurately maintain vehicle records.

What this establishes is that the IRS taxes the vehicles appropriately, so that the business neither overpays nor underpays the 2290 HVUT tax due.

Tax suspended vehicles do not accrue tax or interest. However, they still need to be reported on Form 2290 and must be filed with the IRS.

It’s essential to eFile your 2290 returns with an IRS-authorized eFile provider to avoid scams and delays in your filings.

Do it with EZ2290 – an IRS-authorized eFile provider, powering 10,000+ trucking businesses like yours.

EZ2290 offers:

●     Automatic HVUT tax calculations

●      Secure & encrypted eFile transmissions

●     Free 2290 VIN Corrections

●      Free re-filing for rejected returns

●      Quick and easy bulk data import

●      Dynamic form completion

●      Online options to pay your HVUT with convenience

●      Priority 2290 tax support

Join thousands of businesses like yours who use EZ2290 every month and trust its seamless eFiling experiences.

Calculate 2290 Tax For Free | Start Now – It’s Free

How To File An Amended 2290 Return Online?

Posted on August 2, 2022 - 1:05 pm by
How To File An Amended 2290 Return Online

Learn the easiest way to amend your 2290 form online and file 2290 amendment quickly with EZ2290.

Change is constant.

This logic applies to trucking businesses as well.

Depending on the probabilities of the markets, the demand for heavy-duty transportation vehicles increases (or decreases).

As the orders keep piling up, businesses start to rely more on truck transportation. 

Certain installations, performance enhancement equipment, and other safety gear are added to the trucks, which increases the “empty” weight of the vehicle. 

This is usually done to help the truck keep up with the additional load and accommodate heavy loads for longer periods. 

As and when the demand goes south, these additional components are removed, allowing the trucking businesses to operate the trucks at the default weight.

Here’s what you need to remember. 

When the gross weight of your vehicle increases, it must be reported to the IRS.

The following discussion will help you learn more about reporting additional vehicle weight on the 2290 form and introduce you to “amending” your 2290 returns accurately. 

Let’s get to it. 

What To Do When The Gross Weight Of Your Vehicle Increases? 

When the gross taxable weight of the vehicle increases, you need to report the same on Form 2290. 

You will need to file a Form 2290 Amendment separately to inform the IRS about the change in vehicle information.

This process is called “amending” the vehicle information. Hence, the name, “2290 Amendment”.

The IRS needs to know if there is an increase in the gross taxable weight of your vehicle to tax your trucking business appropriately. 

Failing to report your corrected vehicle weight on 2290 Amendment will result in IRS filing rejections, penalties, and even IRS audits (depending on the severity of the reporting inaccuracies). 

What Is Form 2290 Amendment?

Form 2290 Amendment is an IRS return. It’s not a new form or different from Form 2290. It’s just a filing option on Form 2290, and needs to be filed separately.

2290 Amendment is usually filed for two reasons: 

  1. When the gross taxable weight of the vehicle increases. 
  2. When a tax-suspended vehicle exceeds the mileage use limit. 

These are the only two reasons to file a Form 2290 Amendment. 

For other changes, such as address change or VIN corrections, Form 2290 Address Change and Form 2290 VIN Correction must be filed, respectively. 

You will need to file a Form 2290 Amendment to report the aforementioned vehicle information changes.

Hence, the name “Form 2290 Amendment”.

eFile 2290 Amendment Now

How To Report Increased Gross Taxable Weight On Form 2290 Amendment? 

Let’s assume that your vehicle weighed 59,000 pounds until May, for which you’ve already filed your 2290 returns by June. 

However, in late August, you had to add additional equipment to your vehicles, which increased the vehicle weight from 59,000 pounds to 62,000 pounds. 

This is the new, unloaded, “empty” weight of your vehicle. And this new weight information must be reported to the IRS with Form 2290 Amendment. 

All you need to do is enter the number of vehicles that have observed an increase in the gross taxable weight in the “tax computation” section of Form 2290. 

Select the “Amended Return” filing option at the top of the 2290 form to inform the IRS that certain information on your 2290 return (previously filed) has been amended or altered.  

How To eFile Form 2290 Amendment Online?

The best way to eFile a 2290 Amendment online is to eFile it through an IRS-authorized eFile provider, like EZ2290. 

Join a community of 10,000+ trucking companies, small trucking businesses, and truck drivers who trust and leverage the convenient 2290 eFiling experiences with EZ2290.  

With EZ2290, you can easily prepare and eFile your 2290 amendments in just a few steps. 

Step 1: Create Your Free EZ2290 Account  

Step 2: Select ‘2290 Amendment’ eFile service from your user dashboard. 

Step 3: Fill out the 2290 Amendment form with accurate information.

Step 4: eFile 2290 Amendment online with EZ2290 securely.

Manage all things 2290 with EZ2290 – your reliable partner in HVUT compliance. 

Get Started For Free

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What Are 2290 Amendments? How To Amend A 2290 Return Online?

Posted on August 1, 2022 - 12:14 pm by
What Are Form 2290 Amendments

Here’s how you can amend a 2290 return online. Understand how the 2290 amendment form helps enable 2290 HVUT compliance.

Trucking businesses have a lot to deal with. And we’re not just talking about the everyday operations.

We’re referring to the tax compliance and regulatory reporting aspects of your trucking business.

Trucks are modified depending on the utility metrics. And, as the demand for faster, heavy-duty trucks goes up, so does the need for adding additional equipment to improve the transport capacities of the trucks.

While all of this may seem great (and it is), it also comes with certain regulatory reporting implications.

When you add additional components to your vehicles, you’re essentially adding more weight to the vehicle, which will tip the scales (literally) on the gross weight of the vehicle front.

When the gross weight of the vehicle increases, the same information must be reported on Form 2290 Amendment and filed with the IRS. Further, if the vehicle exceeds the mileage use limit, 2290 Amendment must be filed.

Reporting this information and communicating the amended information to the IRS is extremely important. This is because the amended information impacts the tax liability on your trucking business.

The following discussion will help you amend 2290 reports by helping you understand the 2290 form amendment reporting process.

What Is the 2290 Amendment?

Form 2290 amendment is used for amending certain vehicle information. Details such as the increase in the gross taxable weight of the vehicle and the vehicle’s mileage utility limit being exceeded by qualified HVUT vehicles are reported through Form 2290 Amendment.

Form 2290 Amendment must be filed separately and should only report the relevant information that needs to be corrected.

What Information Can You Amend With 2290 Amendment?

You can only amend 2 aspects of 2290 reports with the 2290 Amendment form.

1.     An increase in the gross taxable weight of the vehicle.

2.     When the mileage utility limit exceeds.

How To Report Changes With Form 2290 Amendment?

Amending Gross Taxable Weight

If you’ve observed an increase in the taxable gross weight of the vehicle, then the same must be reported on Form 2290 Amendment. You can do so by providing the vehicle details, such as the weight range, logging status, and vehicle identification number in Part II of the 2290 Amendment form.

Amending Mileage Utility Limit

If the mileage use limit exceeds the 5000-mile limit (for non-agricultural vehicles) and 7500-mile limit (for agricultural vehicles), then the vehicle information needs to be specified in Form 2290 Amendment to communicate the same to the IRS.

The month in which the mileage use limit was exceeded must be specified to help the IRS tax your vehicle appropriately.

If you’re amending the returns for previously tax-suspended vehicles, then you need to complete the Tax Computation section in Form 2290 Amendment. Once the mileage limit exceeds, the HVUT tax must be paid by the vehicle owner(s).

In such a case, the amended 2290 return must be filed by the end of the month following the month in which the mileage limit was exceeded.

Before You eFile 2290 Amendment

  • Note that the 2290 Amendment form must be filed regardless of the number of vehicle owners.
  • It’s essential to remember that Form 2290 Amendment must be filed separately. It can’t be a part of your original 2290 report.
  • The filer must select the “Amended Return” option before filing the return.
  • The relevant amendment information must be reported on the return after thorough validation.

eFile Form 2290 Amendment With EZ2290

EZ2290 is an IRS-authorized eFile provider, trusted by 10,000+trucking companies, small trucking businesses, and owner-operator truckers.

You can easily amend your 2290 forms by filing a 2290 Amendment online with EZ2290.

EZ2290 Offers:

  • Easy 3-Step eFile experience
  • Bulk 2290 eFile solutions
  • Automatic tax calculations
  • Secure & encrypted form completion
  • Free VIN Corrections
  • Free re-filing for rejected returns
  • 24×7 priority 2290 support

View All Features

eFile 2290 Amendment

Join 10,000+ truckers who trust EZ2290 for their HVUT compliance needs.

Here’s how you can amend a 2290 return online. Understand how the 2290 amendment form helps enable 2290 HVUT compliance.

Trucking businesses have a lot to deal with. And we’re not just talking about the everyday operations.

We’re referring to the tax compliance and regulatory reporting aspects of your trucking business.

Trucks are modified depending on the utility metrics. And, as the demand for faster, heavy-duty trucks goes up, so does the need for adding additional equipment to improve the transport capacities of the trucks.

While all of this may seem great (and it is), it also comes with certain regulatory reporting implications.

When you add additional components to your vehicles, you’re essentially adding more weight to the vehicle, which will tip the scales (literally) on the gross weight of the vehicle front.

When the gross weight of the vehicle increases, the same information must be reported on Form 2290 Amendment and filed with the IRS. Further, if the vehicle exceeds the mileage use limit, 2290 Amendment must be filed.

Reporting this information and communicating the amended information to the IRS is extremely important. This is because the amended information impacts the tax liability on your trucking business.

The following discussion will help you amend 2290 reports by helping you understand the 2290 form amendment reporting process.

What Is the 2290 Amendment?

Form 2290 amendment is used for amending certain vehicle information. Details such as the increase in the gross taxable weight of the vehicle and the vehicle’s mileage utility limit being exceeded by qualified HVUT vehicles are reported through Form 2290 Amendment.

Form 2290 Amendment must be filed separately and should only report the relevant information that needs to be corrected.

What Information Can You Amend With 2290 Amendment?

You can only amend 2 aspects of 2290 reports with the 2290 Amendment form.

1.     An increase in the gross taxable weight of the vehicle.

2.     When the mileage utility limit exceeds.

How To Report Changes With Form 2290 Amendment?

Amending Gross Taxable Weight

If you’ve observed an increase in the taxable gross weight of the vehicle, then the same must be reported on Form 2290 Amendment. You can do so by providing the vehicle details, such as the weight range, logging status, and vehicle identification number in Part II of the 2290 Amendment form.

Amending Mileage Utility Limit

If the mileage use limit exceeds the 5000-mile limit (for non-agricultural vehicles) and 7500-mile limit (for agricultural vehicles), then the vehicle information needs to be specified in Form 2290 Amendment to communicate the same to the IRS.

The month in which the mileage use limit was exceeded must be specified to help the IRS tax your vehicle appropriately.

If you’re amending the returns for previously tax-suspended vehicles, then you need to complete the Tax Computation section in Form 2290 Amendment. Once the mileage limit exceeds, the HVUT tax must be paid by the vehicle owner(s).

In such a case, the amended 2290 return must be filed by the end of the month following the month in which the mileage limit was exceeded.

Before You eFile 2290 Amendment

  • Note that the 2290 Amendment form must be filed regardless of the number of vehicle owners.
  • It’s essential to remember that Form 2290 Amendment must be filed separately. It can’t be a part of your original 2290 report.
  • The filer must select the “Amended Return” option before filing the return.
  • The relevant amendment information must be reported on the return after thorough validation.

eFile Form 2290 Amendment With EZ2290

EZ2290 is an IRS-authorized eFile provider, trusted by 10,000+trucking companies, small trucking businesses, and owner-operator truckers.

You can easily amend your 2290 forms by filing a 2290 Amendment online with EZ2290.

EZ2290 Offers:

  • Easy 3-Step eFile experience
  • Bulk 2290 eFile solutions
  • Automatic tax calculations
  • Secure & encrypted form completion
  • Free VIN Corrections
  • Free re-filing for rejected returns
  • 24×7 priority 2290 support

View All Features | eFile 2290 Amendment

Join 10,000+ truckers who trust EZ2290 for their HVUT compliance needs.

How To Complete Form 2290:  Must-Have Information To Report With HVUT Form 2290

Posted on July 20, 2022 - 11:26 am by
How To Complete Form 2290

Here’s a list of the information you need to complete Form 2290 reporting.

Businesses file 2290 forms to report certain truck tax information to the IRS. 

If you’re a fleet owner or a small truck business owner, you just know how important 2290 filings are for your compliance journey.

When you don’t file your HVUT tax forms, your business receives ‘failure to file’ notices from the IRS.

And the penalty assessments usually add up to a huge amount when you consider the interest they accrue in just a few weeks.

This is why thousands of business owners prioritize their truck tax information filings and look for various guides and instructions pertaining to 2290 filings.  

To make your life easier, we have put together a list of all the information you will need to prepare, complete, validate, and eFile your 2290 returns.

This list is a generic one, and includes all the necessary details you will need if you’re filing new 2290 returns for the current filing period.

If you’re looking for specific information on 2290 Amendment or 2290 VIN Corrections, follow the guides linked below.

→  How To Do VIN Corrections: A Simple Guide For Beginners

 →   How To Amend 2290 Returns: A Simple Guide For Beginners   

Follow this checklist for a quick overview of 2290 filings.

And follow this guide to understand the significance of Form 2290 in HVUT compliance.  

So, let’s get to the main theme of this discussion –  the essential information you need to complete Form 2290.

Here’s the information you need to complete Form 2290

  • Business name or ‘Doing Business As’ (DBA) name
  • Address
  • EIN
  • Purpose of filing
  • Gross weight of the vehicle
  • Month of first use
  • Mileage use limit
  • Vehicle identification number
  • Tax credit information
  • Number of logging vehicles
  • Number of non-logging vehicles
  • Vehicle category
  • Vehicle tax suspension details

Business name or doing business as (DBA) name

This is the registered name of your business and must be reported exactly the same to avoid name reporting errors. Make sure that the name of the business is the same as the legal name of the entity.

If you’re an owner-operator, make sure that the information is in accordance with your social security records and/or DMV documentation.

Address

This address is the legal address of your business. You will need to format the address according to the USPS records.

EIN

Employer Identification Number (EIN) or Taxpayer Identification Number (TIN) is the legal “code” assigned to your business by the IRS. You will need to enter this information to help the IRS track your business filings for all tax years as relevant to your case.

If you’re an individual, you will need to enter the social security number (this must be the same as your previous IRS filings unless notified by the IRS as incorrect).

Purpose of filing

Define the purpose of your 2290 filings.

If it’s a fresh filing for the current filing period, then you can just proceed to fill out the form with the relevant business information and move on.

However, if you’re filing for, say, VIN Correction or 2290 Amendment, then you will specifically need to select the relevant filing options in the top section of the 2290 return. Unless selected, the return will be treated as a regular filing and could possibly get rejected.

Gross weight of the vehicle

The gross weight of the vehicle is the weight of the vehicle that is subject to HVUT taxes. If your heavy truck weighs more than 55,000 pounds, then it qualifies for HVUT.

Month of first use

The month of first use is an important element of the 2290 reporting regime. If the vehicle was first used in, say, April, then you’re required to file 2290 by the end of May of the same filing period.

Mileage use limit

A commercial (non-agricultural) vehicle is allowed to utilize up to 5,000 miles without being taxed. And an agricultural vehicle is allowed to utilize up to 7,500 miles without being taxed. However, once the respective mileage exceeds the prescribed limits, the vehicle will be subject to HVUT tax.

Vehicle identification number

The vehicle identification number or VIN is a unique set of characters assigned to a vehicle for identification. Make sure to validate the VINs before you report them on Form 2290 to avoid incorrect 2290 reports.

The IRS usually doesn’t keep a track of VIN reports, so it’s your responsibility to report VINs accurately.

Tax credit information

If you’ve received a refund from the IRS through Form 8849, then you need to report the same on Form 2290. The refund received must be deducted from the total tax owed, and the product of that would be the final tax you will be required to pay to the IRS.

Number of logging vehicles

Logging vehicles are usually taxed less than regular heavy vehicles. So, make sure that you report the number of logging vehicles and their VINs accurately to avoid confusion.

Number of non-logging vehicles

Non-logging vehicles or vehicles exempt from logging are taxed at $100 (for 55,000 pounds) with an additional $22 for every 1000 pounds the vehicle adds to its gross taxable weight. Enter the correct figure on Form 2290 for accuracy.

Vehicle category

Vehicle categories are assigned to vehicles to define their tax suspension status, HVUT reporting status, mileage utility, and other compliance-related properties of vehicles.

For example, ‘Category W’ vehicles are suspended from taxes. You need not pay HVUT on tax-suspended vehicles, but you’re required to report the number of vehicles on Form 2290.

Vehicle tax suspension details

If a vehicle is driven for less than 5000 miles (for commercial vehicles) and 7500 miles (for agricultural vehicles), then the vehicle is suspended from taxes.

Report the correct category of the vehicle on Form 2290 to pay taxes on vehicles that qualify for HVUT.

Tax suspension details help reduce the tax burden on your small trucking business.

So, it’s important to maintain a master sheet with all the regulatory information of the vehicles. This further accelerates reporting accuracy.

eFile Form 2290 With EZ2290

Use the above checklist to gather all the required information for your 2290 filings and start preparing your 2290 forms with EZ2290.

EZ2290 is an IRS-authorized eFile provider, trusted by 10,000+ trucking companies across the U.S.

Join thousands of trucking businesses that use EZ2290 every month for convenient 2290 compliance experiences.

EZ2290 offers:

And much more.

Calculate HVUT For Free | eFile Form 2290 For 2022-2023 Tax Year

What Is Form 2290 Amendment And How To File An Amended 2290 Return Online?

Posted on June 17, 2022 - 11:51 am by
Form 2290 Amendments

Prepare, validate, and eFile Form 2290 Amendment online with EZ2290 in just a few easy steps.

Change is the only constant – Heraclitus, Greek Philosopher.

This may apply to most things in life. 

But it especially rings true for 2290 truck tax filings. 

Preparers and trucking businesses alike report information that seems correct at the time of filing, but eventually needs to be changed because of a change in the circumstance. 

For example, the taxable gross weight of the vehicle was reported, say, 58,000 pounds during May, but the vehicle was upgraded in June, which increased the taxable gross weight of the vehicle to 72,000 pounds. 

So, of course, this information needs to be changed. As a result, you need to file a Form 2290 Amendment to “amend” the reportable vehicle information.

But why?

This is to communicate to the IRS about the latest changes to the information that is used to assess and impose a tax on the trucking company. 

This is why Form 2290 Amendment is one of the most important forms in the heavy truck tax filing regime. 

But what else can be “amended” with Form 2290 Amendment? 

And is Form 2290 Amendment a separate form on its own? 

Let’s take a look at all such questions and more in the following discussion. 

So, let’s get to it.

What Is Form 2290 Amendment?

Form 2290 Amendment is an IRS return that must be filed when there is a change in the reportable information of the heavy highway vehicle. 2290 Amendment must be filed separately in correspondence with the previously filed 2290 returns to “amend” the reportable vehicle information.

A Form 2290 Amendment must be filed if: 

  • There is an increase in the taxable gross weight of the vehicle 
  • If the heavy vehicle exceeds the mileage use limit

These are the only two scenarios for which a Form 2290 Amendment must be filed. 
If you want to amend or correct other reportable information, such as a VIN, then a 2290 VIN Correction form must be filed separately.

When Should You Amend Your 2290 Reports? 

There are two scenarios in which you’d be required to file a 2290 Amendment form.

If the taxable gross weight of your vehicle increases from 55,000 to a higher weight limit, then you must file a Form 2290 Amendment. This is to communicate to the IRS about the change in the taxable gross weight of the vehicle. 

What does this do? 

When the gross weight of the vehicle increases, it is more likely to wear off the highways. 

The IRS taxes heavier vehicles more than the lighter (yet still heavy) vehicles because of his reason. 

So, let’s say that the gross weight of your vehicle increased to 72,000 pounds, then the IRS would start taxing you per the standardized rates as follows. 

2290 Amendment form

Note: If the taxable gross weight of the vehicle decreases below the 55,000 pounds threshold or if your vehicle simply weighs less than 55,000 pounds, then your vehicle doesn’t qualify for 2290 Heavy Highway Vehicle Usage Tax (HVUT).

When your vehicle exceeds the mileage use limit, you’d be required to file a Form 2290 Amendment. This is to communicate to the IRS about the increase in the mileage utility above the prescribed limits. 

A non-agricultural, commercial truck that meets the HVUT weight limit can utilize up to 5,000 miles without being taxed. And when a vehicle is not taxed, it’s called a “suspended” vehicle because it is “suspended” from taxes. 

Even though you don’t have to pay taxes on suspended vehicles, you’ll still need to file a 2290 tax return. 

Similarly, an agricultural vehicle can utilize up to 7500 miles without being taxed. 

However, when the mileage limit exceeds, i.e, when the commercial vehicle exceeds the 5000-mile limit or when the agricultural vehicle exceeds the 7500-mile limit, the 2290 HVUT tax will be applicable to the vehicles, automatically revoking the “suspension” status of the vehicle. 

In both of these cases, you will need to file a Form 2290 Amendment to the IRS.

How To eFile Form 2290 Amendment Online? 

Filing a Form 2290 Amendment online is actually quite easy when you’re signed up with an IRS-authorized 2290 eFile provider like EZ2290.

EZ2290 enables:

  • Quick and easy bulk data import 
  • Real-time TIN matching 
  • Dynamic form completion 
  • Automatic tax calculations 
  • Secure & encrypted eFile transmissions
  • Free 2290 VIN Corrections 
  • Free re-files for rejected returns 
  • Online options to pay your HVUT with convenience
  • Priority 2290 tax support 

So, what are you waiting for? 

Get Started For Free

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Everything You Need To Know About 2290 Suspended Vehicle Category

Posted on June 16, 2022 - 7:25 am by
Form 2290 Suspended Vehicle Category

Understanding suspended vehicle category, factors that determine a vehicle’s suspension status, and tips to file Form 2290 easily.

Compared to a regular vehicle, a heavy vehicle is more likely to wear and tear the highways. This is why the heavy highway vehicle owners are required to comply with the U.S. tax laws and pay the Heavy Highway Vehicle Usage Tax, also known as “Form 2290 tax” on the heavy vehicles. 

However, not all heavy vehicles need to pay taxes. Certain factors determine if a vehicle qualifies for heavy highway vehicle usage tax (HVUT). 

The following will discuss the regulatory definition of suspended vehicles per the HVUT reporting regime, factors that determine a suspended vehicle category, and much more. 

So, let’s get started. 

What Qualifies A Vehicle For HVUT?

In order to understand what doesn’t qualify for HVUT, let’s look at what are HVUT vehicles and the 2290 tax reporting criterion. 

A vehicle must meet the following requirements to be qualified for HVUT taxes. 

  • The vehicle must weigh 55,000 pounds or more 
  • The vehicle utilizes the highways for commercial/regular and agricultural transportation 
  • The vehicle drives within the mileage usage limit (MUL) of 5000 miles (for non-agricultural vehicles) and 7500 miles (for agricultural vehicles). 

When a vehicle meets the above requirements, it qualifies for HVUT taxes.

Form 2290 must be filed with the IRS to report the vehicle information and pay the 2290 HVUT taxes.

What Is The Vehicle Suspension Category? 

When highway vehicles do not meet the HVUT 2290 tax reporting requirements, under the current HVUT reporting regime, then such a vehicle is subject to a “suspension” of tax, automatically putting the vehicle in the “suspended vehicle category”. 

What Are Form 2290 Suspended Vehicles? 

2290 Suspended vehicles are vehicles that have been suspended from 2290 HVUT taxes. The truck owners of such vehicles need not pay the HVUT tax, but need to file a Form 2290 specifying the suspended vehicle information, such as the mileage use limit.

Factors That Determine Suspended Vehicles Under 2290 Suspended Vehicle Category 

A vehicle is “suspended” from taxes if it meets the following.

  • The vehicle drives less than 5000 miles in a tax year (for non-agricultural vehicles)
  • The vehicle drives less than 7500 miles in a tax year (for agricultural vehicles)

When a vehicle meets the above requirements, it is considered to be “suspended” from the HVUT 2290 taxes. 

Even if a vehicle is in the suspended vehicle category, the truck owners (no matter the number) must report the vehicle information and file Form 2290 to stay compliant with the IRS.

How To File Form 2290 For Suspended Vehicles?

Just like a regular taxable vehicle, a suspended vehicle’s tax information must also be reported on IRS Form 2290. 

The “statement in support of suspension” section of Form 2290 must be used to report the suspended vehicle information. The section requires the filer to report the following information.

  1. Mileage use limit of the vehicle (5000 for non-agricultural vehicles and 7500 miles for agricultural vehicles)
  2. Vehicle identification number of the suspended vehicle
  3. The period for which the vehicle retains its 2290 tax suspension status.

You can easily prepare your 2290 tax forms and file the HVUT tax forms to the IRS securely with EZ2290.

EZ2290 enables: 

  • Quick and easy bulk data import
  • Real-time TIN matching
  • Dynamic form completion
  • Automatic tax calculations
  • Secure & encrypted eFile transmissions
  • Free 2290 VIN Corrections
  • Free re-files for rejected returns
  • Online options to pay your HVUT with convenience
  • Priority 2290 tax support 

EZ2290 is an IRS-authorized eFile provider trusted by 10,000+ truckers, trucking businesses, and fleet companies.

So, get instant tax assistance and start preparing your 2290 forms for HVUT eFile. 

Sign Up Now & eFile Form 2290 Online

Other Useful Form 2290 Posts

Form 2290 VIN Correction: How To Correct Vehicle Identification Number (VIN) Online In 2022?

Posted on June 15, 2022 - 11:33 am by
Form 2290 VIN Correction

IRS rejected your 2290 forms citing “invalid/incorrect VINs”? Learn how to get your VINs corrected online quickly and easily in just a few minutes.

Vehicle Identification Number

It’s a simple identification code used by the IRS to identify and validate your vehicle’s tax compliance history. 

So, when you report an incorrect VIN in your 2290 eFile, wherein you either mistype the VIN or enter an incorrect VIN in the 2290 forms, the IRS might reject your returns, citing “invalid/incorrect reportable information”. 

You’re not the first business to make such a mistake, and you certainly won’t be the last. So, there’s no need to panic. 

The IRS Form 2290 has a VIN Correction box dedicated just to VIN Corrections. This should give you an idea of how common and repetitive this error has become. 

Correcting an incorrect VIN for 2290 eFile is actually quite easy and doesn’t require a lot of time or effort. 

What you’ll need: 

  • Previously eFiled 2290 Returns 
  • Verified Vehicle Information
  • Vehicle Identification Number

The following will discuss in length the best way to correct your VINs to eFile Form 2290 VIN Corrections online.

So, let’s get started. 

Use Online Tools To Validate Your VIN 

The most important step for correcting an incorrect VIN is to check its validity of the VIN. Check if the VIN that you have is in accordance with the federal records. Use online VIN check tools like this one to validate the vehicle identification number. Check the vehicle information as well, just to be extra sure. 

After validation, you can conclude if the VIN is correct. And if it is correct, then you’ve probably entered an incorrect VIN during the 2290 Form preparation process. Proceed to the next step for this. 

However, if you figure out the VIN you hold is an incorrect or an invalid one, you need to obtain the correct VIN for your vehicle. Use this vehicle identification number guide to obtain the correct VIN for your vehicle. 

Report Verified VIN In HVUT Form 2290 

If you’re populating the 2290 form manually, make sure that you’re entering the vehicle identification number accurately. This is critical for 2290 reporting. So, make sure that you go back and double-check every character in the VIN.

If you’re correcting multiple VINs, it’s best to automate your VIN reports through EZ2290’s automatic form population process. 

In order to enable this, you will need to import your data to EZ2290’s secure, end-to-end encrypted platform. 

Select 2290 Form VIN Correction from your user dashboard, and EZ2290 will populate your 2290 return with the correct VINs. However, you will still need to review the VINs (just to be extra sure). 

Do not forget to check the “VIN Corrections” box at the top of the 2290 return. This is to signify that the 2290 return is exclusively being filed for VIN Corrections.

eFile Form 2290 VIN Correction 

Filing your HVUT Form 2290 VIN Correction is the most important part of your 2290 VIN Correction regime.

This is the only way to communicate to the IRS that you’ve previously reported incorrect VINs and you intend to correct the information with a Form 2290 VIN Correction. 

Follow the steps below to eFile Form 2290 VIN Correction easily with EZ2290. 

Step 1: Create an account to get started. 

Step 2: Validate the VINs 

Step 3: Report the corrected VINs accurately

Step 4: Verify your reports

Step 5: eFile Form 2290 VIN Correction 

Get Started Now & File Your VIN Corrections

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A Go-To 2290 eFile Checklist Every Trucking Business Must Use Before eFiling HVUT Form 2290 In 2022-2023

Posted on June 13, 2022 - 11:20 am by
Form 2290 eFile Checklist

Use this checklist to check and eFile Form 2290 accurately. Comply better with a checklist that helps you review your HVUT tax forms better.

You must be using checklists for a variety of things in your daily life. 

And why not? It’s a good habit. It helps you stay organized.

Besides, it’s always a good idea to have a point of reference to which you can cross-verify your own processes.

But when it comes to filing your HVUT tax form 2290 (or any tax form for that matter), checklists play an important role. 

These quick task lists help you validate if you have completed all the steps or protocols necessary to stay compliant with the 2290 regulatory procedures.

So, today, let’s look at the EZ2290 HVUT compliance checklist, designed to help you quickly review your prepared 2290 forms, and correct any information prior to eFiling.

Let’s get to it.  
A quick heads up: The 2290 Early Filing season is officially in. You can file your 2290 forms early with EZ2290’s 2290 Pre-Filing program. Follow the checklist below and Pre-File 2290 Online effortlessly.

Use The EZ2290 HVUT Compliance Checklist To Review Your 2290 Returns Before eFiling 

  • Check your business name
  • Validate your TIN/EIN 
  • Look for incorrect vehicle identification numbers 
  • Double-check the vehicle category 
  • Validate suspended vehicles 
  • Compute HVUT accurately 
  • Fill out both copies of Schedule 1 
  • eFile Form 2290 before the IRS deadline

Take a screenshot of this checklist and pin it to your desktop, or print it out and pin it to your workspace. The goal is to check each thing off the list as you complete the tasks.

Check your business name

Look for misspelled words, and verify the business name reported in the 2290 form per the IRS records.

Validate Your TIN/EIN

Reporting your taxpayer identification number or employer identification number accurately is critical for any tax filings. 

The IRS will reject your filings if the TIN reported on the form is incorrect. 

Further, the IRS may assess TIN discrepancy penalties on your business, where each incorrect TIN can cost you at least $240 in penalties (plus interest). 

Use real-time TIN Matching solutions offered by EZ2290 to validate your TINs and report verified TINs. 

If you’re a paid preparer, this step becomes that much more crucial because you don’t want to mix up the data provided by your clients.

Look For Incorrect Vehicle Identification Numbers 

Large fleet companies and trucking companies deal with several vehicles. And you need to report the VINs for all vehicles that qualify for HVUT. 

A vehicle identification number is a combination of alphabets and numbers. And when you’re in a rush to file your 2290 forms, it’s easy to confuse and report the characters incorrectly. 

So, use online VIN Check tools to look up the VINs and verify the codes before you report them on Form 2290. 

And if you’ve already reported VINs, it’s always a good idea to verify the accuracy before eFiling the 2290 form.

Double-Check The Vehicle Category 

Verify the vehicle categories per the paperwork. 

Make sure that you’re separating commercial trucks from agricultural ones. 

You will have to pay additional tax if you’re reporting your vehicles incorrectly. 

Validate Suspended Vehicles 

Assess the vehicle weight, mileage use limit, and the month of first use to determine the tax suspension status of the vehicles. 

For some businesses, vehicles that were previously suspended from the tax will qualify for taxes in successive periods due to the lapse of time and the increase in the mileage use limit. 

So, make sure that you’ve filed the 2290 Amendments for the same, and then report the vehicles for the partial or annual tax period. 

Compute HVUT Accurately 

Use the tax computation section of Form 2290 to figure out the HVUT for each vehicle. 

HVUT Tax Computation
HVUT Tax Computation

Enter the number of vehicles in the columns, and calculate the tax. Now, if you’ve paid any additional tax for an increase in the taxable gross weight of the vehicle, then you must add the tax amount with the computed amount. The sum of the two figures would be the total tax you owe. 

Example: Computed tax amount is $466 and the additional tax paid is $100, then the total tax you owe would be $566.00

Automate your 2290 calculations with EZ2290’s built-in dynamic HVUT tax calculator. 

Try It Now For Free

Fill Out Both Copies Of Schedule 1 

Fill out both copies of the 2290 return. This is especially important if you’re filing by mail because a copy of the 2290 Schedule 1 will be sent back to you as “proof of payment”. And if you’re eFiling with a dynamic HVUT compliance tool like EZ2290, you can just copy-paste the data, saving you time. 

But if manual data entry seems like a hassle, you can leverage Managed Services, where your 2290 returns will be prepared, validated, and eFiled on your behalf effectively. 

Learn More About 2290 eFile Services From Ez2290

eFile Form 2290 Before The IRS Deadline 

There is no one, common, universal deadline for all 2290 forms. This is because of the versatility of the trucking business. 

However, the common denominator is the month of first use. 

So, use the following filing schedule to prepare and eFile 2290 returns on time. Avoid late filing penalties and interests. 

If The Vehicle Is First Used During File 2290 And Pay HVUT ByEnter This Date On Form 2290, Line 1
JulyAugust 31YYYY07
AugustSeptember 30YYYY08
SeptemberOctober 31YYYY09
OctoberNovember 30YYYY10
NovemberDecember 31YYYY11
DecemberJanuary 31YYYY12
JanuaryLast day of FebruaryYYYY01
FebruaryMarch 31YYYY02
MarchApril 30YYYY03
AprilMay 31YYYY04
MayJune 30YYYY05
JuneJuly 31YYYY06

eFile Form 2290 For 2022-2023 Tax Period

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