The last date for filing 2290 form for 2022-23 is here. Hurry up before the deadline ends.
If you’ve been following this space, you would know that the IRS Form 2290 is due by the end of this August for the 2022-23 tax period.
If you own a highway motor vehicle weighing 55,000 pounds or more, then it qualifies for the 2290 HVUT tax regime.
Factors, such as the taxable gross weight of the vehicle, month of first use, vehicle category, and the mileage use limit are considered when computing the 2290 HVUT tax.
If you haven’t prepared your 2290 forms yet (start preparing them now by signing up with us here) and looking for a quick and easy way to get information and file your 2290 returns online, you’ve come to the right space.
Find all the information you need about the 2290 tax filing deadline in the following discussion.
Who needs to file the IRS HVUT 2290 form?
If you’re a trucking business, owner-operator, small trucking company, or fleet owner, you need to file a 2290 return with the IRS.
You need to file a 2290 form for highway motor vehicles if the gross taxable weight of the vehicles is 55,000 pounds or more.
Regardless of the mileage use limit of the vehicle (which is 5,000 miles for regular vehicles and 7,500 miles for agricultural vehicles), the vehicle owner must file a 2290 form.
What to report on Form 2290?
The legal name of the business or DBA (Doing Business As) name
EIN (Employer Identification Number)
Business address
The taxable gross weight of the vehicle
Vehicle categories
Vehicle identification number
The month of first use
Mileage use limit (5,000 miles for regular vehicles and 7,500 miles for agricultural vehicles)
Logging status of the vehicle
Suspension status of the vehicle
Total number of vehicles
What is the filing date for HVUT 2290 Form for 2022-2023?
The IRS 2290 form is due by August 31, 2022, for the 2022-2023 tax period.
When is Form 2290 due?
If you’ve already filed your 2290 forms for this period (good job), then follow the filing cycles below to prepare and file your 2290 forms before the IRS HVUT 2290 deadline for your future 2290 forms.
Similarly, if your 2290 forms are still due, use this 2290 HVUT filing deadline table to understand the filing deadlines per the month of first use.
If The Vehicle Was First Used During
File Form 2290 & Pay HVUT Tax By
July 2022
August 31, 2022
August 2022
September 30, 2022
September 2022
October 31, 2022
October 2022
November 30, 2022
November 2022
January 3, 2023
December 2022
January 31, 2023
January 2023
February 28, 2023
February 2023
March 31, 2023
March 2023
May 01, 2023
April 2023
May 31, 2023
May 2023
June 30, 2023
Penalties for late filing 2290 forms
If you fail to file your HVUT Form 2290 on or by the deadline, the IRS considers the conduct as negligence and penalizes your trucking business.
The 2290 late filing penalty is currently 4.5% of the total tax you owe to the IRS. The penalty will continue to increase for up to 5 months until it’s paid off completely.
The “failure to file” penalties are usually more taxing than “failure to pay” penalties. If you fail to pay your HVUT 2290 tax, 0.5% of your total tax amount is calculated as penalties.
It’s just easier to file your 2290 returns than to deal with these complex and very taxing penalties.
eFile 2290 Now. Today’s The LAST DATE!
Today is August 31, 2022 – the last date to eFile your 2290 returns for 2022-23.
And if you’re reading this, it means that your 2290 forms could still be pending.
Don’t wait until the last minute.
eFile your 2290 forms today and prevent receiving “failure to file” notices from the IRS.
Learn how EZ2290, an IRS-authorized eFile provider, trusted by 10,000+ trucking companies, drives quick and easy 2290 filings for a variety of trucking businesses.
Everything in the world revolves around communication, including your tax filings.
An information return’s job is to collect the data from the filer (you) and communicate it to the authorities at the IRS office. Essentially, this is information communication. And this is established.
What you may not be aware of is that when you enter certain information on a website (popular or shady), you’re basically giving out information to that website or business.
And when you consider the sensitivity of the information you have to disclose for tax purposes, especially in the 2290 truck tax filings narrative, things can quickly go out of proportion.
Bad actors have found numerous ways to outsmart the modern technology (while also leveraging it to their advantage) and use it to gain access to your information.
Unfortunately, some of these bad actors could “seem” completely legit and authoritative.
However, with a quick verification check, you can tell that that’s all for show and these shady websites are just that – bad actors.
Without an authorized provider, you’re basically letting someone, who is in no position to have access to your sensitive business and vehicle information, access it.
When bad actors have access to your business information, it can be used against you. This would imply financial losses, reputational damages, legal trouble, and even operational disruptions (and that’s certainly not ideal for trucking companies that have to operate on the highways at all times).
It is essential for trucking businesses of all sizes to consider the advantages of filing their 2290 tax returns with an IRS-authorized eFile provider like EZ2290.
Some of the many such advantages are discussed below.
So, let’s get started.
Advantages Of Filing Your 2290 Forms With EZ2290
🔒 Secure & Encrypted eFiling Experience
EZ2290 is encrypted with a 256-bit advanced encryption standard, the strongest security encryption standard used by the U.S. military. This translates to better security and privacy for your data.
How does it really matter, you ask? When you upload your vehicle data or when you edit your prepared electronic returns, you can be assured that no one, other than you, has access to your information.
What you do with your data is your business.
Even we can’t access your data unless you permit us.
While we’re on the subject of data upload, EZ2290 offers a bulk data upload/import feature that enables you to import all your vehicle data at once. Essentially, this saves you time from copy-pasting your business information from your Excel spreadsheets and manually entering the data onto your electronic forms.
EZ2290 also populates the data automatically upon prompt, saving you hours spent just entering the data.
With this feature, you can just click and upload the data, and have it populated on your 2290 forms. You can review and edit the forms for accuracy later on.
Another great feature for a quick and easy 2290 e-filing experience is EZ2290’s automatic tax calculations. When you import the data, the dynamic calculator is activated in the background and starts calculating the total HVUT 2290 tax you owe to the IRS. As you add or remove the information from your 2290 forms, the tax is computed.
This saves you from those stressful moments where you’re trying to figure out if you’ve ~really~ got it right.
After your tax has been computed, the tax experts at EZ2290 recommend that you review your prepared returns thoroughly to ensure that there are no inconsistencies or mistakes in the information you’ve reported.
You can either use our checklist to quickly glance through your 2290 returns. Alternatively, you can get additional help from our tax support team.
When you e-file your 2290 returns with EZ2290, you can e-file the prepared 2290 returns within seconds and receive your stamped Schedule 1, moments after submitting your returns successfully. You no longer have to wait for hours and days to receive your 2290 Schedule 1.
What’s more? You can pay your HVUT 2290 taxes with EZ2290 using any of the following payment methods.
Credit/Debit Card
EFW or Direct Debit
EFTPS
Mail-In Checks
ACH- Direct Bank Account Draft
We will send you a digitally-signed Schedule 1, which you can download and print (if necessary).
And that’s pretty much it. You’re done.
What you don’t see here is that EZ2290 also stores all your 2290 information online (goodbye paperwork) to help you refile a rejected return or file a 2290 Amendment conveniently, without having to re-upload or re-enter the data over and over.
Your 2290 tax returns can be rejected for a variety of reasons, including but not limited to incorrect information or omitted fields, or even insufficient proof. We’ll provide the additional support you may need with correcting/rectifying the information, and help you re-file these rejected returns at no additional cost.
A simple guide to help you fill out HVUT Form 2290 online easily and quickly.
Here’s What You’ll Find In This Read
Understanding HVUT Form 2290
Before You Begin: Information You Need To Fill Out Form 2290
IRS Form 2290: Box-Wise Instructions
eFile HVUT Form 2290 Online Easily Using EZ2290
Understanding HVUT Form 2290
Heavy Highway Vehicle Usage Tax form or HVUT Form 2290 is an IRS tax information return.
Trucking companies, truck owners, owner-operators, and fleet companies prepare and file this federal excise form to report certain vehicle information and pay the HVUT due on the vehicles.
Vehicles weighing 55,000 pounds or more qualify for HVUT reporting.
Information pertaining to agricultural vehicles, non-agricultural vehicles, logging vehicles, non-logging vehicles, credit vehicles, and suspended vehicles, is typically reported on Form 2290.
The 2290 information reported on Form 2290 is used to assess HVUT tax on qualified vehicles.
Even if a vehicle has multiple owners, Form 2290 must be filed and the HVUT tax due on such a vehicle must be paid before the IRS 2290 due date.
Before You Begin: Information You Need To Complete Form 2290
Check if you have all the information needed to prepare and complete your 2290 HVUT filings.
Legal name of the business or DBA (Doing Business As) name
EIN (Employer Identification Number) or TIN (Taxpayer Identification Number)
Business address
Taxable gross weight of the vehicle
Vehicle categories
Vehicle identification number
Month of first use
Mileage use limit (miles utilized or exceeded or under-utilized by vehicles)
Logging status of the vehicle
Suspension status of the vehicle
Total number of vehicles
This information, coupled with tax computation, completes your 2290 reporting regime.
You can do this easily by importing your bulk vehicle data to EZ2290. (More on this later)
IRS Form 2290: Box-Wise Instructions
Business Details
Legal name: Enter the legal name of the business in the first field of Form 2290.
EIN: Enter the employer identification number (EIN) or taxpayer identification number (TIN) in the “EIN” box located at the top of Page 1. You also need to enter the EIN in Schedule 1. Both EINs must be the same. If you don’t have an EIN, you can also report its equivalent, social security number (SSN). However, this number must correlate with your DOT/DMV records.
Business address: Enter the operational/official address of your business in this space. Include the door number, street name, county name, and other details per the USPS address records.
Filing options: If you’re filing a 2290 return for the first time or for the current filing period, you don’t have to select anything.
However, if you’re amending previously filed reports, then you need to select “Amended Return”.
If you want to correct a vehicle identification number (VIN) that was previously reported, then you need to select the “VIN Correction” filing option.
You must only select “Final Return” as a filing option when you’re filing the 2290 return for the last time or if you have no taxable vehicles to report.
Page 2: Tax Computation
Note: The section following Business Details is ‘Part I’. However, we’ll be computing the tax in the ‘Tax Computation’ section for your understanding. Further, Part I mostly focuses on deriving the net tax amount after deductions (for which you’ll need to complete Tax Computation first).
Enter the number of vehicles you own in accordance with the logging status and tax period in Column 3.
If you own 3 logging vehicles and 6 non-logging vehicles, then enter this information in the relevant columns.
Non-logging vehicles go in the ‘Vehicles except logging*’ column or column 3(a).
Logging vehicles go in the ‘Logging vehicles*’ column or column 3(b).
If you have vehicles that are partially taxed over a period, then the amount of the tax must be reported in Column 2. Use columns 2(a) and 2(b) as necessary.
Column 4: Now, multiply Column 1 with Column 3. Here, you’re multiplying the number of vehicles with the associated tax rates (per the taxable gross weight of vehicles).
Enter the total number of vehicles (including logging and non-logging vehicles) in the ‘Totals’ row at the bottom of this section.
Calculate the Total by adding up all the values entered in each row of Column 4. This is the total tax.
This total amount must also be reported on Line 2 of Part 1.
Part I – Figuring the Tax
Line 1: Enter the date for the month of first use in this field. If you first started using the truck in, say, August 2022, then 202208 must be reported on Form 2290.
If you’re filing for a previous period, then you need to enter that month and year. You may need to pay a higher tax, depending on the additional proof or documentation you’re attaching with your filings.
If you’re filing for a used or newly purchased used vehicle (for which the tax for the current period has been paid by the seller), then the month following the month of purchase must be reported as the month of first use on Form 2290. In such a case, the seller should file a refund for the excess tax paid.
Line 2: The Total amount figured in Column 4 must be entered in this field.
Line 3: If the gross taxable weight of the vehicle has increased, thenthe additional tax paid must be reported in this field. This tax is added to the amount in Line 2.
Line 4: Add line 2 and line 3.You’re adding the tax you owe to the additional tax. This is your Total Tax.
Line 5: If you’ve claimed refund credits from the IRS for your HVUT vehicles, then the same refund credit must be reported here.
Line 6: Deduct the credit claims from your Total Tax, and you have the net tax or the tax you owe to the IRS.
Part II Statement In Support Of Suspension
This section is used for reporting tax suspension details of your vehicles.
If a vehicle has been suspended from HVUT tax, then the vehicle details, such as the vehicle identification number (VIN), mileage use limit, the period for which the vehicle remains suspended, and other details must be reported on Part II.
This is also where Third Party Designee’s details and consent must be provided.
If you’re a preparer, you need to furnish the necessary information in the “Paid Preparer Use” section.
Information such as the name of the preparer, signature, date, PTIN, Firm’s EIN, Firm’s name, and contact information must be furnished.
There is an additional consent form ‘Consent to Disclosure of Tax Information’ that must be signed and certified by the taxpayer after completing Form 2290 but before filing.
Schedule Of Heavy Highway Vehicles
This is probably the easiest part of your 2290 form completion process.
However, be careful.
This is also the step where most businesses fail to accurately report the vehicle identification numbers and depend on VIN Corrections to correct the incorrect VINs previously reported.
Details like the EIN, vehicle identification numbers, vehicle categories (as defined in ‘Tax Computation’ section), the month of first use, and business details are critical for this section.
Enter the 17-digit vehicle identification numbers in the boxes.
If you’re e-filing with a dynamic eFile provider like EZ2290, you can import your VINs and category information from your computer.
EZ2290 will dynamically populate the form with the appropriate data.
Report the total number of the reported vehicles and the tax-suspended vehicles in Line ‘a’ and Line ‘b’ respectively.
Line ‘b’ must be subtracted from Line ‘a’.
This gives us the total number of taxable vehicles.
eFile HVUT Form 2290 Online Easily Using EZ2290
2290 form completion is just one side of the coin.
Once you’re done completing the form, you’ll need a reliable and secure platform to e-file your 2290 returns.
Hundreds of thousands of trucking businesses are switching to electronic filing to avoid hefty paperwork, missed mailings, and inconsistencies in filings.
eFiling solutions from EZ2290 enable you to:
eFile your 2290 forms securely with a 256-bit advanced encryption standard
Keep a track of your IRS Form 2290 filings, previous HVUT filings, and other IRS communications in one place.
File VIN Corrections for free
Re-file rejected returns for free
Manage bulk 2290 filings in one place seamlessly
What’s even better is that you can have EZ2290 prepare your 2290 returns on your behalf with our Managed Services, saving you time and effort. Check it out
So, if you’re operating a perfectly functional, regular vehicle to transport goods all over the U.S., then this is the right time to prepare your 2290 forms and file your HVUT returns online.
And do it quickly because the 2290 due date for 2022 is just around the corner, and you might just miss it if you don’t get started now.
And while you’re at it, be sure to file your 2290 returns with an IRS-authorized eFile provider like EZ2290 that 10,000+ truckers like you trust.
It’s true.
Businesses like yours file 2290 returns with IRS-authorized eFile providers to avoid being scammed by fraudulent companies pretending to be “legit” eFile providers.
And when you eFile with EZ2290, you have all these amazing features and advantages that help your business save time and effort. (More on this later)
The following discussion will focus on 2290 form filing requirements, the due date for Form 2290, and of course, authorized eFiling options to eFile Form 2290 online.
So, let’s get started.
Topics Covered
IRS 2290 Form For 2022: A Quick Overview
Form 2290 Instructions 2022: Information You Need To File 2290 Form Online
IRS Form 2290 Due Date 2022: When Is 2290 Due In 2022?
How To eFile Form 2290 Online With EZ2290?
IRS 2290 Form For 2022: A Quick Overview
Form 2290 is an IRS return that exclusively deals with heavy highway vehicle usage tax information or HVUT.
Use Form 2290 to report vehicle information, such as vehicle weight, vehicle category, vehicle identification number (VIN), tax suspension details, mileage use limit, and other information.
Businesses need to file the HVUT Form 2290 and pay the 2290 tax due on or by the IRS deadline (as applicable from the month of first use).
The filing cycle begins in June and ends by the end of July of the successive year, making it a June-July filing cycle.
File Form 2290 before the IRS Form 2290 deadline to avoid late filing penalties and notices from the IRS.
Form 2290 Instructions 2022: Information You Need To File 2290 Form Online
You will need a variety of vehicle and business information in order to fill out the 2290 form per the IRS instructions.
Use the following checklist to make sure you have all the details you need to prepare and file your 2290 forms.
The legal name of the business or DBA (Doing Business As) name
EIN (Employer Identification Number) or TIN (Taxpayer Identification Number)
Business address
The taxable gross weight of the vehicle
Vehicle categories
Vehicle identification number
The month of first use
Mileage use limit (miles utilized or exceeded or under-utilized by vehicles)
Logging status of the vehicle
Suspension status of the vehicle
Total number of vehicles
IRS Form 2290 Due Date 2022: When Is 2290 Due In 2022?
Use the following 2290 due date chart 2022 to file your 2290 forms on or by the IRS deadline.
If The Vehicle Is First Used In This Month
File Form 2290 & Pay HVUT Tax By
July 2022
August 31, 2022
August 2022
September 30, 2022
September 2022
October 31, 2022
October 2022
November 30, 2022
November 2022
January 3, 2023
December 2022
January 31, 2023
January 2023
February 28, 2023
February 2023
March 31, 2023
March 2023
May 01, 2023
April 2023
May 31, 2023
May 2023
June 30, 2023
How To eFile Form 2290 Online With EZ2290
Did you know that 10,000+ trucking businesses like yours use and trust EZ2290 for its super quick, secure, and convenient e-filing experiences?
The best part is that you don’t need any technical expertise to get started with EZ2290. Our service offerings are designed to suit your unique filing requirements, no matter the size of your business.
You can always use our online guides to navigate your way through our tools should you need help.
Use EZ2290 anywhere around the world, track your filing requests from any device, and most importantly, manage all your IRS communications in one place.
Tired of doing everything by yourself? Switch to managed services today.
Here’s a simple guide to help you understand the HVUT agricultural vehicles and report them on Form 2290 appropriately.
Quick Topics
What is an agricultural vehicle?
How does the IRS define an agricultural vehicle?
How is an agricultural vehicle different from regular commercial highway motor vehicles?
How to report agricultural vehicles on HVUT Form 2290?
eFile HVUT Form 2290 with EZ2290 & report agricultural vehicles
What is an agricultural vehicle?
An agricultural vehicle is just another vehicle that instead of transporting products and processed commodities, it transports raw, natural materials. Things like wood, cocoa beans, coffee beans, fruits, vegetables, pulses, herbs, seeds, and other agricultural commodities are transported with agricultural vehicles.
In the HVUT tax reporting practice, agricultural vehicles are taxed slightly less when compared to regular commercial motor vehicles (CMV). Agricultural vehicles are termed “logging” vehicles because, in this context, logging vehicles are primarily used for transporting forestry goods and commodities.
2290 HVUT Agricultural Vehicles qualify for HVUT tax filings if the vehicle’s taxable gross weight is 55,000 pounds or more. This taxable gross weight metric is the same for all highway vehicles.
How does the IRS define an agricultural vehicle?
The definition is loosely stated and talks about “carriers” with tractor equipment (meaning a trailer), but it also includes self-propelled tractors and motor trucks that are designed for hauling farm equipment on a flatbed.
The IRS does not specifically define agricultural vehicles. However, in the IRS’ view, a highway agricultural vehicle is generally defined as a truck or truck semi-trailer having two or three wheels, that is used to transport agricultural products to market or warehouses.
For an agricultural vehicle to be qualified for HVUT reporting, it has to meet two requirements:
The vehicle must weigh at least 55,000 pounds. This is the ‘unloaded’ weight of the vehicle with all the equipment and components which are necessary for regular operations.
The vehicle must be used for agricultural product/material transportation only.
How is an agricultural vehicle different from regular commercial highway motor vehicles?
Agricultural Vehicle
Commercial Highway Motor Vehicle
Agricultural vehicles are only used for transporting forestry goods, agricultural commodities, and raw materials.
Commercial vehicles are used for transporting all kinds of commercial goods and products.
The minimum tax rate for a qualified HVUT commercial vehicle is $100.
Agricultural vehicles are reported in the “logging” columns of Form 2290.
Regular vehicles are reported in the “vehicles except for logging” columns of Form 2290.
Agricultural vehicles have a mileage use limit of 7500 miles.
Non-logging vehicles have a mileage use limit of 5000 miles.
How to report agricultural vehicles on HVUT Form 2290?
The information reported on the 2290 form will assist the IRS in determining the tax due on a vehicle and impose the HVUT tax on the vehicle owner(s) appropriately.
Select the weight range of your agricultural vehicles in the ‘tax computation’ section of Form 2290.
Enter the number of vehicles you own in the appropriate “logging vehicles” columns.
Report the vehicle identification number and the month of first use in Form 2290 Schedule 1
Enter the tax suspension details of your agricultural vehicles (other than the ones reported on the ‘tax computation’ section of Form 2290 and Schedule 1).
eFile HVUT Form 2290 with EZ2290 & report agricultural vehicles
eFile your IRS Form 2290 with an IRS-authorized eFile provider like EZ2290.
EZ2290 powers 10,000+ trucking businesses like yours.
Understand the significance of EIN in your Form 2290 filings.
The Employer Identification Number or EIN is a taxpayer identification number (TIN) assigned to self-employed individuals and businesses.
It’s common knowledge that TINs (or EINs in this context) are assigned to businesses by either the Social Security Administration (SSA) or the Internal Revenue Service (IRS).
When businesses have a designated EIN, it basically represents their “identity”. Hence, the self-explanatory term “employer identification number”. This number or code is assigned to businesses or employers for the sole purpose of identification.
EINs are used for a variety of purposes. For example, when you file your tax returns or pay your taxes, EINs are used to identify and track the history of filings.
Similarly, EINs are also used to check the legal standing status of the business per the official records of the IRS.
For example, when you apply for a business loan or sign an agreement with a new investor, furnishing your EIN along with your company’s identification details is mandatory.
If you’re a trucking company owner or an owner-operator, you will need to furnish the EIN and legal name of the business in IRS Form 2290.
This will ensure that your 2290 tax filings correlate with the taxpayer identification number, and helps the IRS tax a specific business appropriately.
Without a TIN or an EIN, your 2290 filings (or any tax filings for that matter) will be rejected by the IRS.
The following discussion will primarily focus on EIN and its significance in 2290 filings.
EIN In Form 2290 Reporting
The Employer Identification Number or EIN is a nine-digit number assigned to business entities by the IRS. Your good practices should include reporting a valid TIN or EIN on Form 2290 to stay compliant with the IRS.
Just like any other IRS return, the 2290 form also requires the filer to report the EIN on Form 2290. Without which, the 2290 return stands invalid and will be rejected by the IRS.
If you’re a preparer, then you probably file IRS 2290 Form for multiple businesses. It’s ideal to rely on Real-Time IRS TIN Matching to prevent reporting incorrect TINs or EINs on your clients’ 2290 forms.
Advantages Of Reporting EIN On Form 2290 Accurately
Helps prevent file rejections.
Helps prevent TIN discrepancy penalties from the IRS.
Helps prevent B Notice assessments.
Helps the IRS tax your business appropriately.
Helps identify taxable businesses (if you own multiple businesses).
Helps track your filing history easily.
Helps correct previously misreported returns.
Helps with managing and tracking refund claims (if any).
Employer Identification Number is to be reported on Form 2290 and Schedule 1.
The vehicle information you report on your 2290 tax return, such as the vehicle identification number, month of first use, mileage use limit, tax suspension details, and other information is linked and identified with the employer identification number reported on Form 2290.
If you have paid HVUT tax on your heavy vehicles, then you’re bound to pay a certain amount of tax. Upon stamping and issuing the Schedule 1 (proof of payment), your tax payment is confirmed by the IRS.
The EIN is reported on both copies of Schedule 1 by the preparer or the filer to confirm and approve the “proof” of payment.
How To Correct A Wrong EIN Entered In Form 2290?
Note that the EIN once assigned to a business entity does not change or renew.
If the entity has been legally dissolved or if the ownership changes, a fresh EIN will be assigned to the entity.
A new EIN issued by the IRS takes about 2 weeks to be added to the IRS database. In the meantime, if you try to report and file your returns with the freshly issued EIN, your returns could be rejected citing “invalid” EIN or “unknown EIN records”.
If the EIN remains unchanged but the name of the business entity changes, then such a name change should be reported by filing a fresh 2290 form.
If you’ve reported an incorrect EIN on Form 2290 or Schedule 1, then you must correct such a report at the earliest by filing a new Form 2290 and attaching an explanation for the fresh filing, specifying “EIN Correction”.
You may even need to pay the tax amount again. However, you can request a refund for the same by filing Form 8849 and attaching the necessary proof to back up your claims.
How EZ2290 Helps
Reporting your EIN accurately is extremely important because it helps you avoid trouble with the IRS.
Similarly, it is essential to file your 2290 tax returns with an IRS-authorized eFile provider like EZ2290.
This helps you avoid fraudulent schemes designed to steal your business information.
Here’s what happens when you delay your 2290 filings beyond the IRS due date.
Are you someone who likes to live life on the edge?
Or someone who isn’t easily scared?
Or perhaps you’re just a regular human being who procrastinates.
No matter who you are, you can’t risk missing your 2990 filings beyond the IRS due date.
But what would happen IF you delay filing your 2290 forms?
How would the IRS respond?
Would there be any penalties?
And if so, how big?
Are there any exceptions for those who genuinely couldn’t file with a reasonable cause?
Let’s learn all about it in the following discussion.
What Is Form 2290?
Form 2290 is an IRS form that specifically deals with heavy highway vehicle usage tax. Self-employed truckers and trucking businesses must file a Form 2290 to report certain vehicle information and pay the excise tax.
If you’re a self-employed trucker or a trucking company, you need to prepare and file a Form 2290 for all vehicles that weigh 55,000 pounds or more.
When Is Form 2290 Due?
The current filing period for 2290 forms begins on July 1, 2022, and ends by June 30, 2023.
Use the following 2290 filing table to prepare and file your 2290 returns.
If The Vehicle Is First Used During This Period
File Form 2290 And Make Your Payment By
Enter This Date On Form 2290, Line 1
July
August 31
YYYY07
August
September 30
YYYY08
September
October 31
YYYY09
October
November 30
YYYY10
November
December 31
YYYY11
December
January 31
YYYY12
January
Last day of February
YYYY01
February
March 31
YYYY02
March
April 30
YYYY03
April
May 31
YYYY04
May
June 30
YYYY05
June
July 31
YYYY06
Delaying Your 2290 Filings: Conflicted Perspectives
What would happen if you were to delay your 2290 filings?
Hey, not everyone is trying to disobey the rules.
Sometimes, life happens, and we simply can’t get to these regulatory obligations no matter how much we plan ahead.
So, then what? Would the IRS still penalize you?
There’s a precondition here.
The IRS will consider extending the deadline if you have a reasonable cause.
If you’re acting in good faith, and you’re not delaying your filings due to willful neglect, then the IRS can make an exception for you.
Remember that the deadline is just to relieve you from the prescribed filing deadlines and not the taxes.
Even if your request is accepted, you’ll still need to pay your HVUT at least partially to avoid penalty assessments.
Penalties For Delaying Form 2290 Filings In 2022
If you fail to file your HVUT Form 2290 by the deadline, the penalty would be around 4.5% of the total tax you owe to the IRS. The penalty will continue to increase for up to 5 months until you pay it off in full.
If you fail to pay your HVUT, the penalty is 0.5% of your total tax amount. This penalty will continue to accrue an additional interest of 0.54% of the tax, per month.
Now, let’s assume that your vehicle weighs over 77,000 pounds. The HVUT tax on such a vehicle is $550.
So, delaying your 2290 form filings would increase the amount to $700 (approximately). That’s roughly $150 more than what you’re required to pay initially.
And the penalty will drastically increase as the number of vehicles increases.
However, if you have a reasonable cause for not filing your returns on time, you could request an extension, which would reduce the strain of penalties on your business.
File for an extension if you’re able to foresee that your firm may not be able to meet the 2290 deadline despite your best efforts.
Note that you must file an extension before the deadline. Filing for an extension does not warrant an extension of tax payment. You’ll still need to pay your taxes at least in part or in full.
To file for an extension of the 2290 filing deadline, you need to write a letter and send it to the following address in order to communicate your reasons.
Address:
Internal Revenue Service
7940 Kentucky Drive
Florence, KY 41042-2915
You need to provide a detailed explanation of your case and attach any supporting documentation for proof.
How To Prevent 2290 Form Late Filing Penalties?
Pay your taxes and file for an extension
If you just need an extension to file your 2290 returns, consider paying your taxes to avoid penalty assessments. This will buy you some time to prepare and file your 2290 returns.
File for an extension of HVUT payment and deadline
Sometimes, businesses need time to file the IRS forms and the time to pay their tax. In such a case, write a letter to the IRS and request for an extension. If the IRS accepts such a request, you have time to file and pay your tax.
Plan and schedule your filings in advance
There are many ways to prevent being penalized by the IRS for delayed 2290 filings. However, nothing tops filing your 2290 forms on time and paying your HVUT tax on time.
So, make use of certain productivity tools available online to remind yourself of the fast-approaching deadlines.
For starters, you can subscribe to EZ2290’s email list, so you receive email alerts about deadlines, important updates from the IRS, and useful tips on 2290 filings. This way you never miss a deadline and get all the information you need in one place from a verified source.
Ask your Google Assistant to remind you about the 2290 filing deadlines as soon as the calendar year begins. Alternatively, you can set up reminders/events on your web calendars.
And lastly, prepare and draft your 2290 returns in advance with EZ2290. Import your vehicle data with Excel and prepare the 2290 forms without switching platforms. If the vehicle data needs to be changed, you can do it online.
Use EZ2290’s HVUT Tax Calculator to get an estimate of the tax you need to pay. Set this amount aside prior to filings, so you never run short of funds to pay your taxes.
What’s a suspended vehicle, and how should you report 2290 tax suspended vehicles on IRS Form 2290?
Trucking businesses deal with fleets all the time.
You probably work with a variety of vehicles.
However, it’s not just about dealing with different types of vehicles but also working with vehicles that have different compliance formalities attached to them.
We’re specifically referring to Form 2290 tax-suspended vehicles that trucking businesses have to deal with.
Granted, this is a common occurrence in the trucking industry.
If you’re a seasoned truck tax expert, you already know how to navigate your business through such minor hiccups.
But even the most seasoned truck tax professionals need to brush up on the basics to help assist their clients better.
And business owners (especially the ones who are new to the industry) need to be aware of the “why” factors of suspended vehicles.
This read aims to focus on the factors that categorize a vehicle as “suspended”.
What are the driving factors?
And when is a vehicle categorized as “suspended”?
Most importantly – why do we need to report information pertaining to suspended vehicles?
The following discussion will cover all such broad queries.
Let’s get to it.
What is a 2290 suspended vehicle?
Heavy Highway Vehicle Usage Tax or HVUT is imposed on vehicles that weigh 55,000 pounds or more that utilize the public highways for transportation.
There are certain factors, such as the mileage use limit, that further qualify the vehicle for HVUT tax imposition.
The Mileage Use Limit (MUL) for agricultural vehicles is 7500 miles and 5000 miles for non-agricultural vehicles.
When the vehicle exceeds these mileage limits, a standard tax is imposed on the vehicle. The vehicle owner needs to report the vehicle information and file the 2290 returns with the IRS.
However, when the vehicle under-utilizes this mileage limit, it’s excused from the HVUT tax. Hence, the term “tax suspended vehicles”.
A suspended vehicle is a vehicle that is temporarily exempt from taxes. As soon as it qualifies for the HVUT requirements, the vehicle will be taxed, as usual, removing the “tax suspension” status of the vehicle.
A perfectly functioning vehicle that once recorded a higher mileage limit can also be termed “tax suspended” when the mileage utility goes below par.
What makes a vehicle tax-suspended?
The mileage use limit is a key factor that determines whether a vehicle should be “suspended” from the HVUT 2290 tax or not.
Agricultural vehicles can be driven on the highways for up to 7500 miles without being taxed.
Non-agricultural vehicles can be driven on the highways for up to 5000 miles without being taxed.
As long as a vehicle doesn’t exceed these mileage limits, the vehicle is “suspended” from 2290 HVUT taxes.
But the vehicle owners would still need to report the 2290 suspended vehicle tax information on Form 2290 and file the HVUT returns with the IRS.
The HVUT tax is only imposed on vehicles from the month in which the vehicle exceeds these limits.
This is why IRS Form 2290 also gives room to report partial-period tax information.
Why do we report suspended vehicles on 2290 forms?
The mileage utility limit of vehicles can vary with each year.
A non-agricultural vehicle that was utilizing more than 5000 miles in a period may not utilize as many miles in the following period.
This can result in tax suspension.
The IRS needs to be informed of such a change in vehicle information because the tax-suspension status of a vehicle directly impacts the tax levied on a vehicle.
This is why IRS Form 2290 comprehensively reports the tax suspension vehicles with the vehicle identification numbers and mileage use limit information.
How to report suspended vehicle information on IRS Form 2290?
There’s a dedicated space on IRS Form 2290 to report specific information pertaining to the tax-suspended vehicles.
Before you start reporting, you’ll need certain information as follows.
Vehicle type (agricultural or non-agricultural)
Mileage use
Period for which the vehicle remains suspended from HVUT tax
Vehicle identification numbers
Change of ownership details (if any)
Vehicles that are suspended from the HVUT tax are termed ‘Category W’ vehicles.
The filer needs to declare whether the tax-suspended vehicles will be used on highways on Line 7 of Form 2290.
If so, the VINs must be reported on 2290 Schedule 1 as well.
The mileage use limit and the period for which the vehicle is expected to remain suspended from HVUT tax must be declared.
The vehicle identification numbers must be validated before they’re reported on Line 8b of Form 2290.
If the ownership of the vehicle changes, wherein at the time of the ownership transfer, the vehicles were still eligible for 2290 tax suspension, then the filer needs to produce the proof to back up the claim.
The new owner’s name and the date of ownership transfer must be specified.
How to eFile Form 2290 online with the tax suspended vehicle information?
It’s absolutely necessary to report the tax-suspended vehicle information on Form 2290.
This enables the trucking company or vehicle owner to report the vehicle information and accurately maintain vehicle records.
What this establishes is that the IRS taxes the vehicles appropriately, so that the business neither overpays nor underpays the 2290 HVUT tax due.
Tax suspended vehicles do not accrue tax or interest. However, they still need to be reported on Form 2290 and must be filed with the IRS.
It’s essential to eFile your 2290 returns with an IRS-authorized eFile provider to avoid scams and delays in your filings.
Do it with EZ2290 – an IRS-authorized eFile provider, powering 10,000+ trucking businesses like yours.
Information, such as the taxable gross weight of the vehicle, month of first use, vehicle identification number, EIN of the business, and other information is reported on Form 2290.
The taxable gross weight of the vehicle, logging status, and the month of first usage information is used to compute the HVUT.
Logging vehicles are taxed slightly less compared to non-logging vehicles, which are taxed at $100
Note that the IRS follows the July-June filing cycle.
If you first started using a heavy highway vehicle in July, you need to prepare and file the 2290 form between July and August 31 to comply with the IRS.
Follow this IRS Form 2290 Due Date Chart for 2022 to prepare and file your 2290 form before the 2290 deadline.
Each return. Every month for up to 5 months after the due date.
Note: Late filing penalties start accruing interest as soon as the IRS assesses the penalty. eFile your HVUT Form 2290 before the deadline to avoid late filing penalties and IRS audits.
Learn the easiest way to amend your 2290 form online and file 2290 amendment quickly with EZ2290.
Change is constant.
This logic applies to trucking businesses as well.
Depending on the probabilities of the markets, the demand for heavy-duty transportation vehicles increases (or decreases).
As the orders keep piling up, businesses start to rely more on truck transportation.
Certain installations, performance enhancement equipment, and other safety gear are added to the trucks, which increases the “empty” weight of the vehicle.
This is usually done to help the truck keep up with the additional load and accommodate heavy loads for longer periods.
As and when the demand goes south, these additional components are removed, allowing the trucking businesses to operate the trucks at the default weight.
Here’s what you need to remember.
When the gross weight of your vehicle increases, it must be reported to the IRS.
The following discussion will help you learn more about reporting additional vehicle weight on the 2290 form and introduce you to “amending” your 2290 returns accurately.
Let’s get to it.
What To Do When The Gross Weight Of Your Vehicle Increases?
When the gross taxable weight of the vehicle increases, you need to report the same on Form 2290.
You will need to file a Form 2290 Amendment separately to inform the IRS about the change in vehicle information.
This process is called “amending” the vehicle information. Hence, the name, “2290 Amendment”.
The IRS needs to know if there is an increase in the gross taxable weight of your vehicle to tax your trucking business appropriately.
Failing to report your corrected vehicle weight on 2290 Amendment will result in IRS filing rejections, penalties, and even IRS audits (depending on the severity of the reporting inaccuracies).
What Is Form 2290 Amendment?
Form 2290 Amendment is an IRS return. It’s not a new form or different from Form 2290. It’s just a filing option on Form 2290, and needs to be filed separately.
2290 Amendment is usually filed for two reasons:
When the gross taxable weight of the vehicle increases.
When a tax-suspended vehicle exceeds the mileage use limit.
These are the only two reasons to file a Form 2290 Amendment.
For other changes, such as address change or VIN corrections, Form 2290 Address Change and Form 2290 VIN Correction must be filed, respectively.
You will need to file a Form 2290 Amendment to report the aforementioned vehicle information changes.
How To Report Increased Gross Taxable Weight On Form 2290 Amendment?
Let’s assume that your vehicle weighed 59,000 pounds until May, for which you’ve already filed your 2290 returns by June.
However, in late August, you had to add additional equipment to your vehicles, which increased the vehicle weight from 59,000 pounds to 62,000 pounds.
This is the new, unloaded, “empty” weight of your vehicle. And this new weight information must be reported to the IRS with Form 2290 Amendment.
All you need to do is enter the number of vehicles that have observed an increase in the gross taxable weight in the “tax computation” section of Form 2290.
Select the “Amended Return” filing option at the top of the 2290 form to inform the IRS that certain information on your 2290 return (previously filed) has been amended or altered.
How To eFile Form 2290 Amendment Online?
The best way to eFile a 2290 Amendment online is to eFile it through an IRS-authorized eFile provider, like EZ2290.
Join a community of 10,000+ trucking companies, small trucking businesses, and truck drivers who trust and leverage the convenient 2290 eFiling experiences with EZ2290.
With EZ2290, you can easily prepare and eFile your 2290 amendments in just a few steps.
